Package Stays Report

The Package Stay command allows you to generate a report showing the details of any stays associated with Package Plans (see also Packages on a Stay) at your Property for a specified time period, including the name of the guest(s), the arrival and departure dates, the room type and room number, the status of the stay and if the guest/stay was the group master. By default, ONE day (today) of information for ALL packages is selected, but you may adjust the date range as desired, and choose to show information for any one specific package as wished. (If one specific type of package is selected using the Report Options, only that package option and stays that used it will be listed on the report).

Note: The Package Stay Report is different to the Package Revenue Report in that it shows the details of the associated STAY, rather than the package itself, and shows no revenue information. (The Package Revenue Report shows the name, number and amount of revenue generated from packages and/or amenities at your Property, and includes both the information shown on the Package Availability screen "sold" view, and any (one-off) packages generated for individual stays).

The Package Stays command is found in the Revenue Reports section of the Reports Area and allows you to generate a report to your specifications.

 

 

 

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

Action Bar for Skyware Systems with words

OR

Full Menu

Click the icon on the left for the Full menu.

Full Menu Icon OR Full Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table OR Full Menu popup version seen in Modern Light look of Skyware

From the Status Section, select Reports.

Status section of Full Menu with Reports option selected OR Status section of the Full Menu with Reports => command selected, NEW look for Skyware

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

Reports Menu screen ORReports Menu, NEW look for Skyware

The Package Stays command is in the Revenue Reports section.

Revenue Reports section of the Reports Menu with Package Stays command selected, NEW look for Skyware

 

When selected the Package Stays screen will open.

Date Range: You will need to specify the Date Range for the Report.

Note: By default this report will show ONE day of data, but may show any time period desired. Changing the "From" field date will automatically change the "To" date to match; to show more than one date in the report the "To" field must be adjusted separately. Using the default Report Date range will generate a report for one day, today's date, only.

From: The date the report should begin. By default, today's date is selected. Click within the date field to open the calender to choose a different date.

To: The date the report should end. By default, today's date is selected. Click within the date field to open the calender to choose a different date.

 

Report Options: Select the Package options to generate the Report for

Using the radial button options, select ONE option to show on the report. The report can be filtered by All, Packages Only, or Amenities Only. By default All is selected.

Drop-down: The report options also offer a drop-down menu associated with the Report Option selected, allowing you to further specify the results shown.

Note: The available options will vary depending on the Report Option category selected.

You may use this to select one specific Package option ONLY (for example Breakfast Package) to be shown on the report.

Schematic showing selection of ONE specific package option to be shown in the generated Package Stays report

 

When ready, click the "Print Report" button to generate the report.

Package Stays Report example (default settings)

The report shows any packages that were associated with stays (in bold) for the time period, with details of the stay including name of the guest(s), the arrival and departure dates, the room type and room number, the status of the stay and if the guest/stay was the group master. If one specific type of package was selected using the Report Options, only that package option and stays that used it will be listed.

 

By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF.

 

Date Updated November 19, 2024